City of Fort Wayne

CD Administrator - Field Administrator

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Job Code: 2022282
Posted On: Friday, 14th October 2022
Category: Regular Full Time
Department: Neighborhood Code Enforcement
Shift: 7:00 a.m. - 4:00 p.m., 8:00 a.m. - 5:00 p.m.
Location: Fort Wayne, IN
200 E. Berry Street
Pay Rate: $72,503.39 - $77,000.00 Annually

Job Description:

SUMMARY

Working under the direction of the Deputy Director - NCC, incumbent performs duties of an Administrator, evaluating, assisting, and mentoring Code Compliance Officers. Incumbent oversees all IT responsibilities and manages the daily operations of the Field Officers of the Neighborhood Code Compliance department. Incumbent is also required to maintain Housing Inspector Certification, to perform inspections of residential and commercial structures and to enforce abandoned vehicle regulations and ordinances. The incumbent is expected to exercise good judgment, independence, initiative, and professional expertise in conducting day-to-day operations. All work duties and activities must be performed in accordance with the City safety rules and operating regulations, policies and procedures as well as federal, state, and local regulations.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the ability to interact with the public, City incumbents, and outside agencies with patience, tact, respect, and professionalism and the following. Other duties may be assigned.

Planning/Judgement

  • Responsible for specifications and acquisition of IT related hardware including laptops, VOIP, digital photographical equipment etc.;
  • Oversees all IT aspects in the department including implementation of long term planning for IT needs to increase efficiency while decreasing costs;
  • Serves as Project Manager on all IT development projects by providing analysis of current and proposed business practices to vendor;
  • Investigates unique and difficult situations to determine appropriate action including removal of private property, demolition of structures, condemnation resulting in displacement of multiple families, and conformance with Indiana Unsafe Building Law;
  • Develop action plans to improve work process flows for Minimum Housing, Minimum Standards and Abandoned Vehicles;

Operations

  • Performs site inspections and makes determinations on complex or unique enforcement actions;
  • Completes testing of any new IT or modifications to existing IT;
  • Coordinates and submits all inspection warrants to Law Department and presents evidential testimony to Judges and Magistrates. Submits all documentation after execution of inspection warrants;
  • Maintains 24 hours on-call availability;
  • Manages up to 12 Code Compliance Officers, Field Supervisor and occasionally office staff when needed;
  • Performs inspections in structures which sometimes include basements, crawl spaces, second floors and attics;
  • Performs all duties of the Code Compliance Officer while maintaining a non-life-threatening respiration and heart rate;
  • Meets contractors and vendors on site for assignment of work to be done;
  • Schedules for absent employees and reassigns work as necessary;
  • Initiates and monitors housing cases;
  • Performs site review for Order to Demolish hearings;
  • Reviews and signs Orders, Emergency Orders and Housing cases, Cost Recovery Forms, and Work Plan Extensions;
  • Assists as needed with Weed Program; Abandoned Vehicle Program and Corridor Maintenance;

Information/Communication

  • Attends all NCC Administrative Hearings;
  • Authors Codes and Ordinances to be submitted to the Law Department for review;
  • Serves on the Accela Governance Board;
  • Acts as liaison between Planning Department and NCC in monthly meetings;
  • Testifies in Misdemeanor, Superior, Circuit, and Federal Court on matters involving NCC;
  • Responds to emergency calls;
  • Coordinates and makes proper referrals with City/County Divisions and other outside agencies to ensure alignment and implementation of the appropriate building and property standards;
  • Possesses effective oral and written communication skills;
  • Maintains confidentiality of all records;
  • Assists in establishing SOP’s, Work Standards and Departmental Policies;
  • Counsels, mentors and disciplines staff;
  • Attends Neighborhood Association Meetings, Zoning Meetings, and other public forums as a representative of NCC as needed.

MARGINAL DUTIES

Any and all other duties as required.

PERFORMANCE EXPECTATIONS

The incumbent is responsible to manage their performance in accordance with this job description and the performance expectations provided to them by management. If at any time the incumbent is unsure of their role or specific responsibilities, it is the incumbent’s responsibility to refer to their job description and ask for clarification from their supervisor. Management will work with the incumbent, as needed, to ensure performance expectations are clearly communicated and performance goals are achieved.

SUPERVISORY RESPONSIBILITIES

Directly supervises employees in the Neighborhood Code Compliance Department. Incumbent carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE

  • Bachelor’s degree and two to four years of related experience and/or training; or equivalent combination of education and experience;
  • Closely related work experience at a level commensurate with the position may count toward a maximum of two years of full-time college education. Under no circumstances will experience count for more than two years of college education.

OTHER KNOWLDEGE, SKILLS and/or ABILITIES

  • Broad knowledge of the principles, objectives and practices of construction and municipal administration;
  • Ability to research, develop and create program criteria;
  • Knowledge and understanding of state and municipal legislation relating to code compliance;
  • Ability to express oneself clearly and concisely orally and in writing to produce reports, draft development plans, give speeches, direct staff and maintain coordination within the division.

LANGUAGE SKILLS

Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to write speeches and articles for publication that conform to prescribed style and format. Ability to effectively present information to top management, public groups and/or board of directors. 

MATHEMATICAL SKILLS

  • Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

 REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

CERTIFICATES, LICENSES, REGISTRATIONS

  • Valid Indiana Driver’s License;
  • Special Police Commission. (acquired within first 6 months of employment)
  • Property Maintenance and Housing Inspector license. (acquired within first 6 months of employment)

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee may be required to bend, twist, climb, kneel, reach, stand, walk, push and pull. The employee frequently is required to use hands to handle or feel and reach with hands and arms. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts, fumes or airborne particles, toxic or caustic chemicals, outside weather conditions, and risk of electrical shock.

The noise level in the work environment is usually moderate.

Apply Online

All applications for currently posted positions will be submitted on line at www.cityoffortwayne.org. Applicants must be 18 years of age or older. Reasonable accommodations for persons with a known disabling condition will be considered in accordance with State and Federal Law.

(Those individuals who accept employment with the City and live outside one of the six contiguous Indiana counties that border Allen County (DeKalb, Whitley, Noble, Huntington, Wells, and Adams) will have six (6) months from their start date to become residents of either Allen County or one of the six counties listed above. Policy and Procedure Number 204 Page: 1 of 1).

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regards to age, race, color, religion, sex, disability, veteran's status, national origin, or sexual orientation. Reasonable accommodations for persons with a known disabling condition will be considered in accordance with State and Federal Law.

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