City of Fort Wayne

Preschool/Youth Sports Coordinator

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Job Code: 2024029
Posted On: Monday, 12th February 2024
Category: Seasonal
Department: Parks & Recreation - Community Center
Shift: Mondays through Fridays, possible hours could be morning and evenings or just evenings depending upon the number of registrations in each time slot. 20-25 hours per week. PODS up to 40 hours per week.
Location: Fort Wayne, IN
200 E. Berry Street
Pay Rate: $15.00 - $17.00 per hour

Job Description:


Working under the direction of the Pre-School/Youth Supervisor , incumbent conducts and supervises Pre-School/Youth Staff and activities. The incumbent is expected to exercise good judgment, independence, initiative, and professional expertise in conducting day-to-day operations. All work duties and activities must be performed in accordance with the City safety rules and operating regulations, policies and procedures as well as federal, state, and local regulations. 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the ability to interact with the public, City incumbents, and outside agencies with patience, tact, respect, and professionalism and the following. Other duties may be assigned.

  • Accepts Pre-School/Youth site assignments. May have to switch sites and activities during working schedule;
  • Reports directly to Program Facility Supervisor Preschool/Youth;
  • Attends June In-Service Training Orientation. This includes seasonal employee training (Blood Borne Pathogens (BBP), Child Protection Awareness (SCAN), General Safety Training, etc.), Coaches Training, and Program Content;
  • Attends all weekly staff meetings;
  • Organizes, teaches, supervises, and evaluates weekly activities in PODS, Basketball, Soccer, T-ball, and all other programs/classes according to the area assigned. Must follow pre-set themes;
  • Encourages and motivates children to attend on a regular basis;
  • Encourages and motivates staff to do their best;
  • Meets with staff to plan daily activities and assigns responsibilities;
  • Is accountable for recording accurate daily attendance reports for each sport, and turns in weekly at staff meetings;
  • Is responsible for collecting and compiling program evaluations at end of each session;
  • Is responsible for each participant’s safety during the time they are participating and maintaining discipline among participants as well as staff;
  • Is responsible for monitoring equipment and supplies to be at the program site as well as maintained and used properly. Reports and turns in any damaged equipment. Lost or damaged equipment due to staff negligence will be replaced with same quality by negligent staff person(s);
  • Directs the work of employees assigned to assist, including enforcing policies and procedures;
  • Assists in other areas as needed;
  • Participates in a final personnel evaluation;
  • Reports and documents any problems immediately with staff, children or adults to the Program Facility Supervisor ;
  • Conducts final personnel evaluations for each staff person assigned to your site;
  • Turns in at weekly staff meeting a weekly summary of the week’s activities;
  • Wears Park Department Staff T-shirt at all times during working hours and comply with dress code for the summer program;
  • Is responsible for enforcing dress code;
  • Submits timecards to Pre-School/Youth Sports Supervisor ;
  • Reports irregularities and abnormal conditions on the worksite;
  • Arrives at site one half hour before scheduled start time and 15 minutes after last class;
  • Performs duties in accordance with the City’s safety rules and operating regulations and practices;
  • Is responsible for weekly lesson plans to be completed two weeks prior to activity turned into Supervisor at weekly staff meetings.


The incumbent is responsible to manage their performance in accordance with this job description and the performance expectations provided to them by management. If at any time the incumbent is unsure of their role or specific responsibilities, it is the incumbent’s responsibility to refer to their job description and ask for clarification from their supervisor. Management will work with the incumbent, as needed, to ensure performance expectations are clearly communicated and performance goals are achieved.


Incumbent has routine supervision of two (2) – three (3) staff persons and all children participating in activities.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


  • Must be at least 18 years of age with one or more years of college preferred in Education, Leisure Service, Sports Recreation or a field related to working with children;


  • Must have transportation available at all times;
  • Must have good leadership, organizational and communication skills and have good rapport with children ages 18 months – 12 years;
  • Must work until completion of programs.


Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.


Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.


Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.


Valid Indiana Driver's License if a City vehicle is used.



The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 25 / Up to 50 Pounds Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Apply Online

All applications for currently posted positions will be submitted on line at Applicants must be 18 years of age or older. Reasonable accommodations for persons with a known disabling condition will be considered in accordance with State and Federal Law.

(Those individuals who accept employment with the City and live outside one of the six contiguous Indiana counties that border Allen County (DeKalb, Whitley, Noble, Huntington, Wells, and Adams) will have six (6) months from their start date to become residents of either Allen County or one of the six counties listed above. Policy and Procedure Number 204 Page: 1 of 1).

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regards to age, race, color, religion, sex, disability, veteran's status, national origin, or sexual orientation. Reasonable accommodations for persons with a known disabling condition will be considered in accordance with State and Federal Law.